IN TOUCH WITH
YOUR ASSETS

A thorough documentation and maintenance of your assets and buildings is important to ensure business continuity and to avoid undesired quality-loss of assets.

Do you have the basics in place for this process?
Read our tips to get your basics in place and take the quiz to see where you currently stand.

TIP: BUILD A STRUCTURED ASSET REPOSITORY

Getting the basics in place for your maintenance management starts with building a structured repository of your assets. The vital first step in this process is to determine what assets are relevant for your maintenance processes and how to group them. Aside from maintenance processes, you might need a structured asset registry for processes in other areas, such as finance (asset valuations and costs), housing (asset moves), services (asset reservations), compliance (asset documentation) or sustainability (asset footprints). In most cases, asset categories are related to the asset function of the organization, building, or environment.

Want to know if your management repository is in place? Take the quiz!

Do you have the basics in place? Take the quiz

Answer 6 questions to understand where you are and learn how to upgrade your position.

1. What asset types are you responsible for? (multiple answers possible)

Mainly technical building assets and building fabric

Office equipment and/or IT assets

Production assets like machinery or medical equipment

Vehicles or other capital assets

Next question

2. How do you determine your yearly maintenance budget for these assets and buildings?

We have no specific budget for that

We outsource that calculation to an external specialist

We take the last years costs and use an indexation we get from finance

We make several detailed scenarios with associated impacts

3. How do you handle failures, malfunctions and user complaints on these assets?

We have an integrated process to register, resolve, manage and analyze maintenance interventions

Interventions are handled by email or phone, case by case

We have outsourced this to an external service provider

We have no real process for this yet

4. How do you comply with regulatory requirements regarding these assets and its maintenance?

We lease all our buildings and assets, so we have no need to comply with this

We schedule, monitor the execution, and document these regulatory activities

We have outsourced this to an external provider

This process is not on our radar yet

5. What maintenance processes are for you and your organization most urgent to organize?

Reactive maintenance

Planned preventative maintenance

Condition based maintenance

Just-in-time maintenance

6. What software or tools do you currently use to manage your assets and maintenance processes?

We have no tools or I don’t know

Spreadsheets in Excel, Word documents and email communication

We don’t use tools ourselves however our external service provider does

We have a standard software solution in place

Discuss your business needs with Planon

IN TOUCH WITH YOUR ASSETS